Running an On-Site Clinic (Pharmacist Guide)

1. Launching the Clinic

A pharmacist must be assigned to a clinic to launch it.

[In the Pharmacist Portal: Business Clinics > My Clinics]

1. Open your clinical interface and navigate to My Clinics.
2. Locate the scheduled clinic and click Manage > Start Clinic.

Multi-Pharmacist Support: If multiple pharmacists are assigned to the clinic, all clinicians can click Start Clinic on their respective devices and process patients concurrently from the same live queue.

2. Selecting Stock & Treatment Options

Before calling the first patient, select the specific vaccine batches/products brought on-site.

• You can select up to 6 treatment/batch options simultaneously.
• These pre-selected options will appear as quick-select buttons during consultations, speeding up administration time.

3. Patient Check-In & Administration

As employees arrive at the on-site station:

1. Find Patient: Search for the employee by name or date of birth in the live clinic queue.
2. Review Pre-screen: Open their record and review their pre-completed medical screen for eligibility or contraindications.
3. Administer Treatment: Select the administered treatment from your quick-select stock list and confirm administration (or record a clinical decision to decline treatment).
4. Complete Record: Click Mark as Completed.

Handling Walk-in Patients

If an employee arrives without having pre-booked online, display the Clinic Poster QR code (accessible via your screen header). The employee scans the code on their mobile phone, completes the pre-screen on the spot, and instantly appears in your live queue.

4. Finalising the Clinic Session

Once all scheduled patients have been seen:

1. Click Complete Clinic at the top of the interface.
2. Reconcile Costs: Enter any final session expenses or adjustments (e.g. additional consumables or travel fees) if applicable.
3. Click Finish Clinic.

The clinic status is updated to Completed, locking the records for head-office audit and billing generation.

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