Signing PGDs and Managing Staff (Superintendent/Manager Guide)

Step 1: Set Up Your Professional Signature

Before signing documents, you should upload your digital signature to your profile.

1. Log in to your Head Office account at deltera.cloud/manager.
2. Click on your Logo/Icon in the top-right corner and select My Profile.
3. Upload your signature as a PNG or JPG file.
4. Pro Tip: Once your image is uploaded, you don't need to redraw it every time. You can simply mark a simple "X" in the signature box on any PGD; the system will automatically overlay your uploaded image alongside a secure date and time stamp.

Step 2: Review and Sign PGDs

Authorisations are handled within your Superintendent Dashboard.

• Location: Navigate to the Superintendent Dashboard within your Head Office account. Naviagate to Dashboard > Superintendent.
• Action: Formally review and sign the required PGD documents.
• Workflow: As soon as you sign a PGD, the system notifies our team. We will then complete the setup by assigning those signed PGDs to their respective pharmacy services.

Step 3: Onboarding Staff & Technicians

To allow pharmacists, technicians, or locums to provide services, they must be registered and activated under your organization.

1. Distribute the Registration Link: *
   
   • Find your unique registration URL under Head Office > [Pharmacy Logo Top Right] > System Settings > Scroll to Staff Registration.
   • Share this link with any staff members (including yourself if you also provide services).
2. Security Requirement: Instruct all staff to use their personal NHS email addresses during registration for cybersecurity and compliance.
3. Activation: New registrations will appear in your Head Office dashboard. You must manually activate these accounts before staff can log in.
4. Staff Access: Once activated, staff members log in via deltera.cloud/staff.

Step 4: Managing Future Services and Updates

As your organisation grows, you will need to manage ongoing compliance:

• New Services: Any new service subscriptions will require a fresh PGD signing process via your dashboard.
• Version Control: If a PGD is updated (e.g., due to legislative changes), the system will notify you. You must review and sign the latest version to maintain service continuity.

‍